Use notices to inform project participants of the latest project developments or deviations from the contract assumptions. You can also use them to manage requests from contractors that you do not want reflected on the cost worksheet. Notices allow you to track costs and document details, and if they meet internal approval, you could then launch Change Management and track costs in the Cost Worksheet. The document window is divided into many tabs. You can use each of these tabs to record details of a notice.
Note: Notice documents include Change in Conditions (CIC), Bulletins (BUL), and Change Sketches (SK).
Buttons, Drop-Down Lists, Icons, and Links:
Edit Document
Click to edit the document.
If you clicked Edit Document 
, Edit Document - High Priority 
, or Edit Document - Low Priority 
, the document is already in edit mode, and the Edit Document button does not display.
Spelling 
Click to spell check the document.
This displays when you are in Edit mode.
Print Form 
Click to print a form.
Print Preview 
Click to display the page that will be printed.
Select an action
Click to display the list of actions you can perform on the current window.
Notices Log
Click to return to the log window.
Control Center
Click to return to the Workspace.
Edit Document
Click to open the document in Edit mode.
Find
Click to filter all items in the active table by a particular word or phrase.
Transmittals Queue
Click to display the items in the Transmittals Queue. From there you can select the create or remove functions that you want to perform on a transmittal.
User Productivity Kit
Click the User Productivity Kit link to launch the User Productivity Kit (sold separately), which you can use to view context-sensitive tutorials specific to the page you are viewing.
The Applicable Content checkbox will be marked. If specific tutorial content exists, select the appropriate link to display it. If specific tutorial content does not exist, clear the Applicable Content checkbox to choose from the list of available general tutorials.
Use the following tabs to record information about a notice.
General tab:
Type
Select the type of notice document you are creating from the drop-down list (Bulletin, Change in Condition, or Change Sketches). You can only edit this field when you are adding a new notice. Bulletin is the default document that opens when you create a new notice. Selecting Change in Condition or Change Sketches in the Type field changes this heading to whichever you choose after you save the document.
To
The name of the company and key contact receiving the notice.
to open the Select Contact Dialog Box to choose a contact.From
The name of the company and key contact sending the notice.
to open the Select Contact Dialog Box to choose a contact.Number
A unique number assigned to this item.
Contract Management automatically assigns a unique number to identify the item. You can change this number only when you create a new document.
Date
Contract Management supplies the current system date by default. Click the calendar 
to select a different date from the pop-up calendar.
Title
Enter a summary of the project developments or deviations covered by this notice.
Status tab:
Ball in Court
The person responsible for this item.
Priority
The priority level for this item, which will appear in the BIC’s Action List.
Status
Select the status of this notice from the drop-down list.
Description tab:
Description
Enter a detailed description or summary of the notice contents.
Signed By
Contract Management automatically enters the From contact in this field. You can enter a different contact name.
Date
The date the notice was approved. Click to select a date from the pop-up calendar.
Details tab:
Spec Section
The specification item that best describes this item. Documents can be sorted or filtered by their respective specification numbers so you can easily locate and view documents of a particular spec type.
The specification section codes are part of the MasterFormat standard coding system, which was developed by the Construction Specifications Institute (CSI) and the Construction Specifications Canada (CSC).
You can add a new specification section to this list by right-clicking on the top-level folder and choosing Dictionaries, Specification Sections.
Contract
If there is a contract associated with this notice, click browse to open the Select Contract Dialog Box to choose it. This field is non-editable if the document originated in Change Management.
Cost
Enter the amount (cost) attributed to implementing this notice.
Required Date
The deadline date for acting on the notice.
and choose a date.Acknowledged Date
The date a response to the notice was received. Click the calendar to select a date.
Reference
If this document was generated from another document, the source document information appears here. Click browse to open the Select Document Dialog Box to link this request with a document.
Change Management Number
If the notice is associated with a Change Management document, Contract Management displays the number in this field.
Reason Code
Select the reason code relating to this notice from the drop-down list.
Schedule tab:
Details
Click to open the Schedule Dialog Box to view early/actual start and finish dates, original and remaining durations, percent complete, and total float for a document linked to a P6 EPPM project database. This icon is not active unless the Contract Management project is connected to a P6 EPPM project database.
Update from Schedule
Click to refresh the dates of the P6 activity.
This action will update the dates and the Started and Finished checkboxes in Contract Management based on the current date information in P6.
Update from Schedule is only available if the project is linked to a P6 project.
Activity ID
If you are using the P6 EPPM you can use this field to reference and update the Start/Completion dates of the change with the schedule activity's early/actual start and finish dates. Link Contract Management to a P6 EPPM project from the Schedule tab of the Project Settings Dialog Box.
To record scheduling information, click Select to open the Select Activity Dialog Box to choose the P6 EPPM activity.
Select 
This does not display unless Contract Management is connected to a P6 EPPM project database. Use to display the Select Activity dialog box to select the activity you are scheduling.
Start/Finish
If you use P6 EPPM activities to update activity dates, the Start dates are calculated based on the previous activity’s Finish date, and the Finish dates are based on the Lead Time for each schedule activity. A check indicates that the activity has started or finished.
If you are not using schedule activities, enter the actual start and completion dates for work related to this change by clicking the calendar icon to select a date from the pop-up calendar. Select the options if each activity has started or finished.
Time Change
If this notice alters the project schedule to accommodate this change, enter the number of days in this field.
Issues tab:
Link
Click this to open the Select Issue Dialog Box to link an issue to this item.
Issue Title and Name
The names and titles of issues linked to this item. Click to open the Issue Document Window.
Attachments tab:
Attach File
Click this to open the Attach File Dialog Box to add an attachment to this invoice.
Attach from Repository
Click to attach a document from the content repository. These documents are external to Contract Management, and are not part of the documents created in Contract Management. This link will not display unless the Contract Management administrator set the project content management properties to use the repository. See Configure the Content Management Version Document and Attachment Feature for more information.
Attach URL
Click this to attach a web address to the document. You can also launch an attached document or URL in its native application or delete an attachment.
Note: If you are using Firefox, and if the Attachment Storage Type for the project is set to File Server in the Contract Management Administration application, then you cannot attach files while the I am currently connected to the file server option in the User Settings dialog is selected. To open the User Settings dialog, navigate to the Control Center, right click All Projects, and then click User Settings.
Attachment
The name of the attachment associated with this item. Click to open the attachment.
Subject
A brief description of the item.
Location
The location to which the file is uploaded.
Note: If you get an error message indicating file not found, make sure the virtual directory specified in the Contract Management Administration Application is mapped correctly.
Path
The full path to the file.
File Size
The size of the attached file.
Date Attached
The date the file or link was attached.
Attached By
The user who attached the file or link.
Custom Fields tab:
This tab only displays when one or more custom fields have been defined for the module. Each custom field assigned to this module is shown with applicable values. Custom fields enable you to define additional information about a project. Define the custom fields by right-clicking on the top-level folder (All Projects), and clicking Custom Fields. Custom fields cannot be defined when any users other than the Contract Management administrator are logged onto the system. For more information, see Custom Fields Overview and Add Custom Fields.
Versions tab:
Use the Versions tab to maintain a history of your document changes. This tab only displays when you open the document in View mode, not in Edit mode (open the document by clicking the document name, not the Edit icon beside the document name). On the Versions tab, you can view and access previous versions of the selected document and identify who created the versions and when the versions were created. You can create and preserve a new version of the document at any stage during a project. To create a new version of the current document, choose Version Document from the Select an action drop-down list. You can use the Contract Management Administration Application to configure the Version Document feature to automatically create a new version of your document each time you save the document (see Configure the Content Management Version Document and Attachment Feature for more information).
Version
Lists different versions of the current document in reverse chronological order.
Click view 
to open each version. Each version shows the information available in the document when the version was created.
User Account
Shows the name of the user who created the corresponding version.
Date
The date on which the item was created or issued.
How to access this document window:
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Last Published Wednesday, June 17, 2015