Add a Noncompliance Notice

Contents

Open the Noncompliance document window:

1. Expand the Communication folder and click Noncompliance Notices to open the Noncompliance Notices Log Window.
2. Click Add Document to open a blank Noncompliance Notice Document Window.

On the General tab:

1. Choose a notice type from the Type drop-down list. This is a required field.
2. Click Select next to the To field, and select the contact to receive the noncompliance notice. This is a required field.
3. Click Select next to the From field, and select the contact who is sending the noncompliance notice. This is a required field.
4. In the Number field, enter a number for the noncompliance notice. This is a required field.
5. Choose a date.
6. Enter a title for the noncompliance notice.

On the Status tab:

1. Click Select Ball in Court  next to the Ball in Court field, and choose a Ball in Court for the noncompliance notice.
2. From the Priority drop-down list, choose a priority.
3. From the Status field, choose a status.

On the Description tab:

1. Choose a reason from the Reason for Noncompliance Notice drop-down list.
2. Enter a detailed description.
3. Enter the appropriate name in the Signed By field.
4. Choose the date.

On the Corrective Actions tab:

1. In the Corrective Action field, enter a detailed description of the corrective action taken to resolve the problem.
2. Enter the appropriate name in the Signed By field.
3. Choose the date.
4. In the Required Date field, choose the required completion date for this noncompliance notice.

On the Details tab:

1. Choose a spec section from the Spec Section drop-down list.
2. From the Area drop-down list, choose an area to associate with the noncompliance notice.
3. Click Select next to Contract to open the Select Contract Dialog Box to link the noncompliance notice to a contract. Click to clear the field.
4. Choose Select next to the Reference field to open the Select Document Dialog Box to choose a document to associate with the noncompliance notice. Click to Clear clear the field so that you can select an alternate document.
5. If the noncompliance notice is associated with a Change Management document, Contract Management displays the number in the Change Management field. This is a read-only field.

On the Schedule tab:

To link the noncompliance notice to a P6 EPPM schedule, click the Schedule tab, and do one of the following:

• If you are not connected to the P6 database, enter the Activity ID. Choose the Start and Finish dates. Enter the Time Change in days if the noncompliance notice will alter the project schedule.
• If you are not connected to the P6 database, click Select next to the Activity ID field to open the Select Activity Dialog Box to link to an activity. The Start/Finish dates update automatically. Enter the Time Change in days if the noncompliance notice will alter the project schedule.

On the Issues tab:

To link any issues to the noncompliance notice, click the Issues tab, and do the following:

1. Click Link to open the Select Issue Dialog Box. Click Select next to the issue you want to link to the noncompliance notice.
2. If the issue is not in the list, click Add Issue to open the Add Issue dialog box to add the issue and link it to the noncompliance notice.

On the Attachments tab:

On the Attachments tab, you can do the following:

• Click Attach File to attach a file to the document.
• Click Attach from Repository to attach a document from the content repository.
• Click Attach URL to attach a web address to the document.

  Note: If you are using the Firefox Internet browser, you cannot attach files when in File Server mode.

On the Custom Fields tab:

If you want to define any additional information about a project, create custom fields by right-clicking on the top-level folder (All Projects), and choosing Custom Fields. The Custom Fields tab only displays when one or more custom fields have been defined for the module.

On the Versions tab:

You can maintain different versions of the noncompliance notice document on the Versions tab. Once you save changes to your document, choose Select an action, Version Document to create a new version of the current document. For more information about versions, see Version Document Overview.

Save the document:

When you finish adding all the information for the noncompliance notice, click Save.