Approve or Reject Documents Using Email

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To shorten the time it takes to complete the approval process, Contract Management documents can now be approved or rejected using email.

Approval emails can be used for Payment Requisitions or Change Orders when using the workflow-based approval process. The administrator must select the Receive Payment Requisition and Change Order approval option on the User Email Settings window in the Contract Management Administration Application to enable the approval or rejection of documents by email. If enabled, the email is automatically sent to the BIC for the document once the approval workflow is initiated. The related document is attached to the approval email.

The different types of workflows will cause the approval emails to be sent in different ways.

• In the case of an All must approve workflow, if one reviewer rejects the document, the document will have a REJECTED status and the other reviewer's responses are not considered. The other reviewer's responses will be stored in the Correspondence Received log.
• In the case of an Any can approve workflow, if any reviewer approves the document, the document will have an APPROVED status and the other reviewer's responses are not considered. The other reviewer's responses will be stored in the Correspondence Received log.
• In the case of an Approve in sequence workflow, reviewers get an approval email only if the prior reviewer approved the document. Contract Management sends the approval email to the current BIC.