Select Alert Type Dialog Box

Approved Variance

Notifies the user if the approved variance for a cost code has reached a threshold. Positive values mean a positive variance. Negative values means a negative variance.

Budget Change Order Amount Threshold Cost Decrease

Notifies the user if a negative value change order reaches the defined threshold. Values for the thresholds in the alert are negative numbers.

Budget Change Order Amount Threshold Cost Increase

Notifies the user if a positive value change order reaches the defined threshold. Values for the thresholds in the alert are positive.

Budget Change Order Contract Time Decrease

Notifies the user if a change order that decreases the contract time reaches the defined threshold.

Budget Change Order Contract Time Increase

Notifies the user if a change order that increases the contract time reaches the defined threshold.

Change Management Items out of Scope

Notifies the user of all Change Management documents that are out of scope. This alert only returns medium priority data.

Change Orders Due/Overdue

Notifies the user if a change order entered will become due or is overdue. The alert thresholds are based on the difference between the required date and today.

• Positive values indicate the number of days until its required date.
• Negative values indicate the number of days past the required date.
• Documents with an Acknowledged Date will be excluded.

Commitments Exceed Procurement Estimate

Notifies the user if the variance between the procurement estimate and the original commitments has reached a threshold.

This alert is based on the value of the Purchasing Buyout column in the Cost Worksheet Log Window. (Subscribers of this alert must have access to the cost worksheet.)

Cost codes that have "0" values for either original commitments and/or procurement estimate will not trigger this alert. (Both original commitment and procurement estimate must be non-zero.)

The thresholds are the opposite sign of the Purchasing Buyout value. For example, if the high priority threshold is entered as greater than 10,000, the cost codes that meet this threshold will have a purchasing buyout value of -10,000.

Contracts Not Approved

Notifies the user of contracts that are not approved and when they are scheduled to start. Values entered in the alert are the number of days before or after the contracts start date.

• Positive values in the alert threshold indicate the number of days until the scheduled start.
• Negative values indicate the number of days past the scheduled start.

Drawings Distributed Today

Notifies the user of drawings that have been distributed today or if the drawings sent date is today's date. This is only a medium priority alert.

Insurance Policies Expire

Notifies the user when insurance policies expire. Positive values in the alert indicate the policy will expire in the specified number of days.

Material not Delivered on Contracts

Notifies the user of all materials associated with a contract that have not been fully delivered. Values in the alert indicate the number of days until the completion date.

Material not Delivered on Purchase Orders

Notifies the user of all materials associated with a Purchase Order that have not been fully delivered. Values in the alert indicate the number of days until the completion date.

Meeting Minute Business Items Due/Overdue

Notifies the user of any business items in the latest meeting that are due. Values in the alert indicate the number of days to the due date.

New Incident Report Entered

Notifies the user when a new injury or illness report has been entered.

New Safety Notice Entered

Notifies the user when a new safety violation has been entered.

Non-Responsive Design Reviewers

Notifies the user of any drawings where the reviewer has not responded. (The drawing revision contains a sent date but no returned date.)

• High priority value entered indicates the number of days past the required date of the drawing.
• Negative values indicate the drawing is overdue.

Notepad Item Due/Overdue

Notifies the user of any notepad items that are due. Values in the alert indicate the number of days to the due date.

Notice to Comply Due

Notifies the user of any noncompliance notices that are due. (The responded date is not entered.)

• Positive values indicate the number of days until its required date.
• Negative values indicate the number of days past the required date.

Notice to Comply with Response Not Complete

Notifies the user of any noncompliance notices that contain a response but have not been completed. (The corrective action signature dates and responded date have not been entered.)

• Positive values indicate the number of days until its required date.
• Negative values indicate the number of days past the required date.

Open Change Management Documents

Notifies the user of all open Change Management documents. Negative values indicate the number of days the document has been open.

Open Issues

Notifies the user of all open issues. Negative values indicate the number of days the document has been open.

Original Variance

Notifies the user if the original variance for a cost code has reached a threshold.

• Positive values mean a positive variance.
• Negative values mean a negative variance.

Overstock of Material Received

Notifies the user if a material has recorded an overstock. This is only a high priority alert that contains no threshold values.

Pending Variance

Notifies the user if the pending variance for a cost code has reached a threshold.

• Positive values mean a positive variance.
• Negative values mean a negative variance.

Projected Variance

Notifies the user if the projected variance for a cost code has reached a threshold.

• Positive values mean a positive variance.
• Negative values mean a negative variance.

Proposals Due/Overdue

Notifies the user of any proposals that are due. (The responded date is not entered.)

• Positive values indicate the number of days until its required date.
• Negative values indicate the number of days past the required date.
• Documents with an Acknowledged Date will be excluded.

Punch List items Due/Overdue

Notifies the user of any punch list items that are due. Values in the alert indicate the number of days to the due date.

Requests for Information Due

Notifies the user of any requests that are due. (The responded date is not entered.)

• Positive values indicate the number of days until its required date.
• Negative values indicate the number of days past the required date.

Requests Not Answered

Notifies the user of any requests that have a Required Date but the Responded Date and the answer approval Date are not entered. This is only a high priority alert that contains no threshold values.

Safety Notice (or Incident Report) Required

Notifies the user when a new safety document is required, depending on the alert criteria for required date.

Submittals Held

Notifies the user if a submittal has reached a threshold. Values entered are the number of days the submittal is held.

Submittals Overdue

Notifies the user if a submittal has reached a threshold. Values entered are the number of days the submittal is overdue.

• Positive values indicate the submittal is overdue.
• Negative values indicate the number of days to when the submittal will be overdue.

Unpaid Invoices

Notifies the user of all unpaid invoices. Negative values entered are the number of days the invoice has remained unpaid.

Unawarded Procurement Overdue

Notifies the user if a procurement item has reached a threshold. Values entered are the number of days the procurement item is overdue.

• Positive values indicate the procurement item is overdue.
• Negative values indicate the number of days to when the procurement item will be overdue.

Only unawarded procurement items are included -- awarded procurement items are filtered out.

Checking the Approved Documents option in the Include section of the Define Alerts New Alert or Define Alerts Edit Alert Dialog Box displays procurement items that are officially approved as well as ones that have an approved status.