The Payment Requisitions log window lists all submitted requests for payment issued per billing period (usually by the general contractor to the owner) as portions of work on a project are completed. Subcontractors or vendors submit requisitions to the general contractor for their portions of the work.

From this window you can review requisitions, add a new requisition, add items to an existing requisition, update this period, generate a transmittal, and generate a requisition for payment. You can also print a report or a form.

Buttons, Drop-Down Lists, Icons, and Links:

Add Document

Click to add a new document.

Print Form

Click to print a form.

Print Preview

Click to display the page that will be printed.

Select an action

Click to display the list of actions you can perform on the current window.

Layout

Click to select a different layout for the log window.

Edit Document

Click to open the document in Edit mode.

Find

Click to filter all items in the active table by a particular word or phrase.

Transmittals Queue

Click to display the items in the Transmittals Queue. From there you can select the create or remove functions that you want to perform on a transmittal.

User Productivity Kit

Click the User Productivity Kit link to launch the User Productivity Kit (sold separately), which you can use to view context-sensitive tutorials specific to the page you are viewing.

The Applicable Content checkbox will be marked. If specific tutorial content exists, select the appropriate link to display it. If specific tutorial content does not exist, clear the Applicable Content checkbox to choose from the list of available general tutorials.

Control Center

Click to return to the Workspace.

Columns:

Period To

The last day of the billing period in which this requisition was issued. Click the link to open the Requisition document window.

Application Number

A unique number identifying each payment requisition issued per contract or purchase order.

Contract Management assigns the next sequential number to a new requisition.

Requisition From/From Contact

The contact who issued the request for payment, usually the general contractor; subcontractors also send requisitions to the general contractor, which the general contractor combines into requisitions to the owner for portions of work completed on the project.

Amount Certified

The amount of payment certified (approved) for this requisition.

Authorized persons certify requisitions in the Status section of the Requisition document window.

Completed to Date

The currency value of the portion of contract work completed to date.

Requisition To/To Contact

The company and contact the request for payment is issued to. This contact is usually the owner; subcontractors also send requisitions to the general contractor, which the general contractor combines into requisitions to the owner for portions of work completed on the project.

Sum To Date

The sum of the original contract sum plus all approved change orders.

Payment Due

Contract Management calculates this amount by subtracting the retainage amount calculated from the total currency value earned from the portion of work completed, then subtracting the total previous amount certified from this amount to calculate the payment due for this requisition.

The following equation illustrates this calculation: Current Payment Due= (Total Earned - Retain) - Total Prev Amount Certified.

Latest?

Indicates whether the requisition is the latest one received for the contract or purchase order.

Contract

The contract number, if any, to which the item refers. Click to open the Contract Document Window.

Priority

The priority level for this item, which will appear in the BIC’s Action List.

Certified?

Indicates whether the requisition is certified.

Click Certify and Save to certify the requisition. Before you can certify a requisition, you must fill in the certification information.

Custom Field columns

Each custom field assigned to the issues table is shown with applicable values. Custom fields enable you to define additional information about a project; define them outside the project by right-clicking on the top-level folder (All Projects) in the Project View and choosing Custom Fields.

Select an action

This drop-down list appears at the right of each document listed in the log. Click to open a list containing actions you can perform.

How to access this log window:

Expand the Contract Information folder and click Payment Requisitions.

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