Use this dialog box to select multiple contacts, or to add a new company or contact to the Company Directory. This feature allows you to add a company or contact from anywhere in Contract Management without having to go to the Company Directory log window.

Organize By

Choose whether to display contact names, company names, or distribution lists (if available) in the Contacts list. If you choose a distribution list, all contacts in that list are selected. Use the Search field to search for a particular contact.

Add Contact

Click to add a new contact to the current company.

Add Contact appears if you chose to organize by contact. You must have Add and Edit access rights for the Company Directory module to use this feature.

Add Company

Click to add a new company to the Company Directory.

Add Company appears if you chose to organize by company. You must have Add and Edit access rights for the Company Directory module to use this feature.

Sort by first name

Click to list contacts in alphabetical order by first name.

Sort by last name

Click to list contacts in alphabetical order by last name.

Contacts

This list displays all available contacts from which you can choose. Click the first letter of a particular contact to go directly to that contact. Click Select next to the name to choose the contact. The dialog box closes automatically and inserts the contact in the field.

Unselect

Displays when there is already at least one reviewer in the list. Click to delete a reviewer from the list.

Unselect All

Click to deselect all the documents in the window.

This unmarks the checkbox next to each document.

How to access this dialog box:

This dialog box is accessed by clicking Select corresponding to contact fields from various document windows and dialog boxes, such as those available for:

• Letters, when creating distribution lists
• Submittals, when creating distribution lists
• Transmittals, when creating distribution lists
• Contracts, when using the workflow-based approval process
• Purchase orders, when using the workflow-based approval process
• Change orders, when using the workflow-based approval process
• Payment requisitions, when using the workflow-based approval process
• Requests for information, when using the workflow-based approval process

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