This log window lists every change document. Change documents specify a redirection of plans, or introduce new items to the project. Changes also show any approved increases or decreases in costs and contract item allowances.

From this window, you can look at details of a change order, or add a new change document. You can also print a report or a form.

Buttons, Drop-Down Lists, Icons, and Links:

Add Document

Click to add a new document.

Print Report

Click to print the default report.

Print Preview

Click to display the page that will be printed.

Layout

Click to select a different layout for the log window.

Select an action

Click to display the list of actions you can perform on the current window.

Transmittals Queue

Click to display the items in the Transmittals Queue. From there you can select the create or remove functions that you want to perform on a transmittal.

User Productivity Kit

Click the User Productivity Kit link to launch the User Productivity Kit (sold separately), which you can use to view context-sensitive tutorials specific to the page you are viewing.

The Applicable Content checkbox will be marked. If specific tutorial content exists, select the appropriate link to display it. If specific tutorial content does not exist, clear the Applicable Content checkbox to choose from the list of available general tutorials.

Edit Document

Click to open the document in Edit mode.

View

This appears next to a document that can only be viewed, not edited. For example, this would be the case when a document is in the approval process, has been approved, is closed, or when the user only has view rights to the document.

Find

Click to filter all items in the active table by a particular word or phrase.

Control Center

Click to return to the Workspace.

Print

Click to open the Print toolbar in which you can open a report, form, or dunning letter and send it to the printer.

Columns:

Title

The title of the change order, which you can click to open the Change Order Document Window in View mode. It is a summary of the problem or condition that requires changing or approval.

Type

The type of change document. You can add new types to this list by right-clicking on the top-level folder and choosing Document Setup.

To/To Contact

The company and contact receiving the item.

From/From Contact

The company and contact sending the item.

Number

The number associated with the change. Contract Management automatically assigns each subsequent document with the same To/From contacts the next highest sequential number.

Status

The current status of this document.

Cost

The total cost associated with implementing this change.

Date

The date this change was initially created/submitted.

Time Change

Indicates the number of days the change affects the project schedule.

Acknowledged Date

The date you made or received a response to the change.

Required Date

The date by which a response is required.

Approved?

Indicates whether the item has been approved.

No is the default. Yes appears when the item has been approved.

Ball in Court/BIC Contact

The company and contact currently responsible for this item.

Contract

The number identifying the contract this change applies to. Click to open the Contract Document Window.

Spec Section

The specification item that best describes this item. Documents can be sorted or filtered by their respective specification numbers so you can easily locate and view documents of a particular spec type.

The specification section codes are part of the MasterFormat standard coding system, which was developed by the Construction Specifications Institute (CSI) and the Construction Specifications Canada (CSC).

You can add a new specification section to this list by right-clicking on the top-level folder and choosing Dictionaries, Specification Sections.

Activity ID

The P6 EPPM activity associated with this item.

Change Management

If the change order originated in Change Management, Contract Management displays the linked title of the Change Management Document Window in this field.

Reason Code

The reason code for this change order.

Priority

The priority level for this item, which will appear in the BIC’s Action List.

Custom Field columns

Each custom field assigned to the issues table is shown with applicable values. Custom fields enable you to define additional information about a project; define them outside the project by right-clicking on the top-level folder (All Projects) in the Project View and choosing Custom Fields.

Select an action

This drop-down list appears at the right of each document listed in the log. Click to open a list containing actions you can perform.

How to access this log window:

Expand the Contract Information folder in the Project View and click Change Orders.

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