Distribute Actual Costs to the Cost Worksheet for Invoices

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The Cost Worksheet provides a central location for tracking all project costs. You can compare budgeted and committed costs to actual costs for each work element. Open the Cost Worksheet Log Window from the Contract Information folder. Costs are organized by cost codes, which represent various categories of project work. Using Project Settings Dialog Box, you can set which cost documents are distributed.

Once you've recorded the payment in the Invoice Dialog Box, you can distribute it to the Actuals side of the Cost Worksheet by opening an invoice and using the Costing section.

• Invoices for a contract or purchase order you originally distributed to Budget are distributed to Actuals Issued.
• Invoices for a contract or purchase order you originally distributed to Committed are distributed to Actuals Received.

Costing out your invoices is optional. You do not have to use the Cost Worksheet to use invoices or requisitions. Also, you can only cost out your invoices if you costed out the associated contract or purchase order.

If you know you'll be using the Cost Worksheet, there are three ways to add cost codes:

• Create a project template that contains your standard cost codes.
• Right-click on the top-level folder, and choose cost codes to, and select Copy Cost Codes.
• Add a Cost Code to the Cost Worksheet.

If you do not distribute the entire amount of the invoice, Contract Management applies the non-distributed amount to a cost code called Not Costed. Using Project Settings, you can set Contract Management so that the entire amount of the invoice is distributed to defined cost codes.