Companies are committed to eliminating work injury and conforming to OSHA requirements. Recording safety violations, safety concerns, and injuries on the job site is critical for conforming to OSHA regulations and keeping records in case of possible lawsuits. The Contract Management Safety module enables you to track safety violations and accidents. Use the Safety Violation/Injury or Illness Report Document Window to create and edit safety notices.
There are three areas the Safety log addresses:
Injury or illness reports: Fill out these reports each time there is an accident, injury, or illness at a site. You can also record "near miss" items and use them for training to help prevent future mishaps. Also, once an injury or illness report is recorded, you can send email to a distribution list to inform contacts what is documented.
Safety violation notices: You can create and print out a safety notice to inform a vendor of a potential hazard and email it to contacts in a distribution list.
Federal reporting requirements: The Safety module satisfies OSHA's 300, 300a, and 301 federal reporting requirements. Individual states may have additional requirements. It is up to you to be aware of these regulations. You can print the forms required by OSHA. Any company with more than 10 employees is required to track information for OSHA.
Form 301 is one of the first forms a company must fill out when an injury or illness has occurred. This form, along with forms 300 and 300a, helps the employer and OSHA develop a picture of the extent and severity of work-related incidents. According to public law 910596, this form must be kept on file for five years following an incident.
Form 300 is the log of work related injuries and illnesses. Companies must complete form 300 for every work-related illness or injury. One form is required for each person involved.
Form 300a (300 Summary) is required to be posted at the workplace from February 1 to April 30 of the year following the one covered on the form. All employees and former employees are entitled to review form 300 entries in their entirety upon request as part of OSHA’s record keeping rules.
